Description

Job Id: 66858

Senior Administrative Assistant
Our client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.

This role is a hybrid model in Boston, Massachusetts.

Senior Administrative Assistant Responsibilities

• Proactively manage multiple senior leaders’ calendars, including scheduling international meetings, room bookings, and resolving conflicts.
• Plan and execute team meetings and large-scale events, managing venue selection, catering, expense tracking, and communication.
• Draft, edit, and send communications on behalf of senior leaders, ensuring stakeholder involvement and approval.
• Handle domestic and international travel, including trip approvals, booking, visa processing, and profile maintenance.
• Track and submit expense reports while ensuring policy compliance within the team.
• Facilitate smooth onboarding and off-boarding processes, including equipment procurement, space planning, and scheduling.
• Create and edit high-quality PowerPoint or Keynote presentations.
• Maintain and update organizational charts as needed.
• Assist in tracking budgets and other financial activities.
• Provide administrative support for team plans, projects, and other deliverables.
• Act as the go-to person for administrative queries from the team and provide temporary coverage for other leaders as needed.

Senior Administrative Assistant Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of experience providing administrative support to senior leadership in a large organization.
• Proficiency in managing complex calendars, scheduling international meetings across time zones, and coordinating large-scale events.
• Strong experience in working with outside vendors for event management.

Ideal Candidate Skills:

• Experience navigating matrixed organizations.
• Familiarity with Microsoft Suite, Slack, Concur, Box, and Zoom.

Key Competencies:

• Strong written and verbal communication skills, with the ability to interact with senior executives and diverse personalities.
• Ability to thrive in a fast-paced, results-oriented environment, handling confidential and sensitive information with discretion.
• Initiative-taking and problem-solving attitude, particularly in connecting with others to facilitate solutions.
• Flexibility to occasionally work outside of core business hours.

Compensation: $28.17/hr. (DOE)

Benefits
Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.

About VanderHouwen
VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruitment teams are highly specialized in either Technology and IT, Engineering, or Accounting and Finance career markets. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies’ staffing needs and workplaces. Partner with us to land your next exciting career.

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state or federal civil rights laws.

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