Description

Job Id: 70534

Executive Administrative Assistant
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide seamless calendar, meeting, and project support to senior leadership. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and demonstrates exceptional professionalism and communication skills. This role requires sound judgment, strong relationship-building, and a commitment to maintaining precision, confidentiality, and efficiency across all executive operations.

This role is onsite in Boston, Massachusetts.

Executive Administrative Assistant Responsibilities

• Manage complex calendars, meetings, and travel logistics while ensuring alignment with executive preferences and priorities.
• Anticipate executive needs by preparing materials, monitoring deadlines, and proactively resolving scheduling conflicts.
• Coordinate interviews, group meetings, and cross-departmental communications with professionalism and discretion.
• Track and follow up on meeting actions, project tasks, and reimbursements to ensure timely completion and accuracy.
• Build collaborative relationships with other executive assistants and stakeholders to streamline operations and communication.

Executive Administrative Assistant Qualifications

• Bachelor’s degree or equivalent experience, with 3–5 years in executive or senior administrative support roles.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access) and calendar tools (Outlook, Teams, Zoom).
• Exceptional organizational, multitasking, and prioritization abilities under tight deadlines.
• Strong written and verbal communication skills with polished professionalism and diplomacy.
• Demonstrated initiative, critical thinking, and the ability to work independently with minimal supervision.

Compensation: (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.